Some types of files need specific programs to open them. For instance, although DOCX files are widespread, you need to have Word or a text editor to access the files. Also, if you use a program other than Word to open a DOCX file, the formatting can get mixed up. If you want a file format that ensures anyone can open and read, PDF is the best choice. The majority of operating systems, such as Windows and iOS, fully support PDF files. It is clear then that PDFs can be lifesavers. But that doesn’t mean they don’t have their drawbacks too.
When is it best to use PDF files?
If you are sharing a document and have no idea what operating system will be opening the file, PDF format is ideal. For example, if you publish a guidebook on your website for people to read or download, a PDF document appeases everyone regardless of the system they are using. Furthermore, browsers like Firefox and Chrome have built-in PDF viewers, which means people can read or download your document quickly and effortlessly. PDF is also the perfect choice for sending documents via email.
Editing PDF Files
There is one significant drawback to PDF files. Unless you have specific software, you will not be able to edit a PDF document easily. However, by using a PDF converter tool like PDFSimpli, you can increase a PDF’s usefulness and usability. Simply upload a PDF document and click a button to convert it to your file of choice, such as a Word file. You can even convert the PDF document to an editable PDF file.
But if the people you are sharing your document with do not have access to conversion platforms and software, the PDF will remain non-editable. That is because the file is designed to be displayed on multiple operating systems. It acts more like a digital capture than an original file. So, sharing PDFs is ideal when you only want your document to be read. But it is best to avoid when you share a document that others need to be able to edit.
Other Advantages and Disadvantages of PDF Files
Besides potential editing problems, another disadvantage of the PDF format is there are actually two different types of PDF files. A native PDF file is converted directly from an electronic file, whereas a scanned PDF is created by scanning a physical document. The former is more flexible and enables you to copy text, whereas the latter offers a read-only document. Also, PDF files can be difficult to read on some screens because they are laid out in an A4 or A3 format.
There are other benefits of a PDF file, though. For one thing, they are more secure than other file types because they can be password protected. PDFs are also multidimensional. You can easily integrate different types of content, such as images, graphics, and 3D models.
In conclusion, although PDFs can be troublesome for things like editing, their advantages outweigh their disadvantages. And in many circumstances, PDFs are lifesavers.