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In our age today we rely heavily on data and we do a lot of our tasks dependent on the technology that handles the vast amounts of data. It is not unimaginable the grave effects if a business experiences a data breach. The loss of productivity and the potential danger posed to the exposed information could lead to the loss of confidence from the clients and could ultimately put the business in danger. 

Here are some tips on how to backup your data:

External hard drives

This is one of the simplest and easiest methods to back up your files. You can purchase a sizeable external drive that can hold your files that you can regularly transfer to it. Do some research on the best brands that will suit your needs. There are also some risks in saving your files solely on an external hard drive as it can be damaged by fire, water, accidents, and also it can be stolen. So you must place your hard drive, especially if it contains sensitive information, in a safe place. Saving your files into an external hard drive can be done manually. Connect the drive to your computer and copy the files into the drive. You can manage and organize the files manually so it’ll be easy for you to find your files when you want to access them. You can also do it automatically so you won’t forget and risk losing your files. Automatically backing up your files will allow you to regularly save your files into your hard drive without any intervention. This way you’ll have a copy of your entire drive on your external storage and you can access them when you need to.

Data warehouse firm

If you have a small business or any size for that matter, you can use the services of a professional data warehouse firm to back up your data. You can choose a reliable service provider within your budget to secure your data. A reputable professional firm can not only help you protect your data but they are also reliable to give you expert data recovery services for when you have an accidental loss of data.  These firms can protect your files from any software, hardware, human, and environmental elements that may damage your files. Their servers will allow you to access your data anytime and transfer files regularly or when necessity calls it.

Online drives or cloud

There are also online drives that you can sign up to and you’ll be allocated a certain bandwidth for you to save your files. They are more suited for individuals who just want a place to drop their files so they can access them anytime they want. These cloud-based storage system is also good to share those files, and it’s easy to store data because they can be accessed by different sources. Although they are generally safe, it’s still not a guarantee that your files won’t be at risk from illegal access. So it’s always good to keep your credentials secure so that you’ll be safe from unauthorized access.


You can combine having an external hard drive and cloud storage to have accessibility and security of your files. With the external hard drive, you can access your files and do the transfer without the need for an internet connection. This is commonly configured to have the hard drive save a copy of its file to the cloud when it has a connection. This is done after hours so that the transfer won’t be affected by other activities using the internet.

Network location

Some businesses have a remote network server where they can save their data. The storage device can be a small network device nearby or it can be stored in a remote location and accessed through the internet. Website developers do this method because of the size of files and the amount of data they’re working on. The storage device can be accessed from different sources and some won’t even need the internet to access as long as they are part of the local network. These devices can be expensive, but they’re worth it if you want to have your own data warehouse.


Different computer

You can use a different computer to save your data. Just like a network storage device the computer should be connected to the network in order for you to access it. Some computers are set up just to be a data reservoir and very minimal work is done with it. However, you’ll have to make sure that the computer is in good operating condition for it to receive and transfer data.

Hard copy

Sometimes there is no substitute to good old print. This is especially true for documents that have a legal purpose. You can sort through your files and select the ones that need a hard copy to file on a physical cabinet or portfolio.

Keeping your files and information safe is one of the most important aspects of business, but it’s also a basic responsibility for an individual to keep. With our increasing dependency on online transactions and interactions, data security has never been more needed by each one of us.



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